Train for a Career as a Medical Office Manager

Career Step’s Medical Office Manager program provides you with the skills and background to handle all the administrative functions of a medical office, including creating and updating electronic health records (EHR). You’ll also gain experience with medical billing responsibilities. This career path offers many benefits:

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Competitive salaries and benefits

Medical office managers enjoy competitive salaries, averaging $28,000 to $51,000 annually, and the potential for traditional employment benefits.

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Career Flexibility

Training in both administrative functions and medical billing may help to secure more career options and advancement opportunities.

Prepare for a rapidly growing caraer
Growing demand

Employment for medical office managers and other medical administrative assistants is expected to grow by 22%, or over 129,000 new jobs, by 2026, ensuring a high job placement rate.

Job security
Job security

The healthcare industry is one of the largest in the country, and opportunities for medical office managers are available in nearly every type of healthcare facility.

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Quick graduation timeline

The program is designed so you can be trained and working in as little as four months of full-time study with Career Step’s flexible, online course.

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Certification prep

Graduate with the skills you need to earn multiple industry certifications, showing employers you’re committed to excellence.

Over 100,000 Career Step students can’t be wrong. Choose Career Step and train to become a medical office manager from the comfort of your home with our flexible program, and change the course of your life.

Medical Office Manager Job Description and Earning Potential

What will I be doing as a medical office manager?

Medical office managers run the day-to-day operations of medical offices nationwide, including scheduling and coordinating appointments, verifying patients' insurance, creating and updating patients’ electronic health records, completing and submitting insurance claims, and providing quality customer service to patients. They also have experience with medical coding, producing and submitting claims to insurance companies, reviewing unpaid and denied claims, and answering patients’ billing questions.

Medical office managers are needed in almost every type of healthcare facility, including hospitals, doctors’ offices, skilled nursing facilities, and home health agencies, among others.

How much can I make as a medical office manager?

Salaries for medical office managers vary by employer, geographic location, and experience. The U.S. Department of Labor reports that medical office managers who perform and oversee many of the duties of medical administrative assistants and medical billers earn between $28,000 and $51,000 a year.

Medical office managers may also be able to increase their earnings by obtaining industry certifications like the Certified Medical Administrative Assistant (CMAA), Certified Electronic Health Record Specialist (CEHRS), and Certified Billing and Coding Specialist (CBCS) credentials. Preparation for these exams is built into Career Step’s Medical Office Manager program so that graduates are ready to hit the ground running.


Medical Office Manager Training Program

How Long Will the Training Take?

The Medical Office Manager training program is designed to be completed in 4 months of full-time study. However, the online course format allows you to study on your own schedule and at your own pace, so your enrollment includes 12 months of program access in case you need extra time.

What Will I Be Learning?

The Career Step Medical Office Manager is a comprehensive program:

  • Medical terminology
  • Payers, payment systems, and reimbursement methodologies
  • HIPAA regulations
  • Billing and collections
  • Basics of billing and EHR software tools
  • Microsoft Office skills
  • Office communication
  • Medical office procedures and management

The program also includes hands-on training on the ezEMRx software and industry-standard billing forms. Learning to use this software and these forms before graduation ensures you develop the skills you’ll need on the job and minimizes necessary on-the-job training once you start working. The program’s focus is on preparing you to manage a medical office and pass the CMAA, CEHRS, and CBCS certification exams and start working as soon as you graduate.

Want more details about exactly what's included in the program? Download the brochure to learn more or review the learning objectives for each module.

Medical Office Manager Course Tuition

How Much Does the Course Cost?

Everything you need to succeed is included in one, low tuition payment of .

This tuition fee entitles you to an initial 12 months of access to the Medical Office Manager course. The program is designed to be completed in 4 months of full-time study, and we provide you 12 months of course access to ensure you have the time you need.

Are Payment Plans or Tuition Assistance Available?

Career Step is committed to providing you with an affordable educational experience. To provide flexibility, several payment options are available.

What is Included With My Training Program?

Everything you need to succeed is included with your Career Step program. You’ll have:

  • Complete online access to expert-created curriculum
  • Complete ebook library
  • One-on-one support from your instructors and our technical support team
  • Graduate support designed to help you turn your education into a job
  • Vouchers for the CMAA, CEHRS, and CBCS certification exams upon graduation (a $345 value)

Medical Office Manager FAQs

Get the answers to the most common and important questions about enrolling in the Medical Office Manager program at Career Step. Our FAQs section provides answers to help you make informed decisions about your education.

Medical office managers keep all of the administration and billing of the modern medical office running smoothly. Their specific responsibilities vary by position and may include: creating and updating patients’ electronic health records, scheduling appointments, verifying patient insurance, completing and submitting insurance claims, managing patient billing and collections, and overseeing the day-to-day operations of a medical facilities.

Medical office managers and other professionals fill positions in both the medical administrative assistant and medical billing fields. The U.S. Department of Labor provides employment predictions for these two fields separately: over 129,000 new jobs are expected for medical administrative assistants by 2026 and over 27,000 new jobs are expected in the field that includes medical billers during the same time period.

The U.S. Department of Labor reports that medical office managers who perform and oversee many of the duties of medical administrative assistants and medical billers earn average salaries ranging from $28,000 to $51,000 a year. Pay rates vary depending on geographic location and experience, and you may also qualify for traditional employment benefits as a medical office professional.

Certification is typically not required for employment; however, it is an excellent way to set yourself apart from the competition in the job market. With our Medical Office Manager course you’ll be prepared to earn the Certified Medical Administrative Assistant (CMAA), Certified Electronic Health Record Specialist (CEHRS), and Certified Billing and Coding Specialist (CBCS) credentials upon graduation. The course even includes certification exam vouchers (a $345 value) upon graduation to make it even easier to earn your credentials right away.

Career Step has been training quality healthcare professionals for over 20 years and offers comprehensive training that prepares students with the administrative and billing skills they need to work as medical office managers. With Career Step, you can train affordably without sacrificing quality, learn from comprehensive curriculum developed by industry professionals, take advantage of live student and graduate support, and quickly gain the specialized EHR and healthcare billing skills you need to take advantage of a variety of job opportunities. We’re committed to helping you achieve your goals, and Career Step provides everything you need to succeed.

In order to be admitted, you must be at least 18 years of age and either a) have a high school diploma or a General Education Development Certificate (GED), or b) pass the Pre-Enrollment Assessment Test. No specific skills or experience are considered prerequisites for entry into the training program.

The Medical Office Manager program is offered entirely online, providing 24/7 access to all material and allowing you to progress through the curriculum on your own schedule and at your own pace. The program is broken into modules, or course subjects, all of which focus on helping you build the essential knowledge and skills of a medical office professional. The final exam is designed specifically to give you an idea of how you’ll do on the industry certification exams.

See what makes Career Step different in our quick introduction.

Career Step student support includes access to:

  • Student Support Advisors who have professional experience in the industry and are uniquely qualified to answer questions about both the curriculum and the industry. They provide timely answers to questions about the program material and offer a number of personal consultations throughout the training to help students master important concepts.

  • Technical Support Advisors who are knowledgeable, experienced, and available six days a week to help you work through any technical or computer issues encountered within the training program.

  • Graduate Support Advisors who help you transition to the workforce after graduation. Your Graduate Advisors will help prepare the best resume, develop solid interview skills, and teach you valuable job search techniques.

Though the course is entirely online, you'll never be on your own. Career Step's student support team is available to offer personal, ongoing support all the way through the training program.

See what a few Career Step students had to say about their experiences with Career Step’s student support.

The Medical Office Manager training program is 330 completion hours. Since the program is completely self-paced and the online training format allows you the flexibility to study as much or as little as your schedule allows, the time it takes you to complete the course will vary from other students. Some students are able to complete their training program in as little as 3 or 4 months and others, who are more limited in the time they can devote to the course, take longer (for example, students who can devote about 10 hours a week may finish in about 8 months).

Every student who enrolls in the Medical Office Manager training program receives an initial 12-month period of enrollment. If you need extra time to complete the course after your initial 12-month enrollment, we have 4-month extensions available for purchase.

Career Step offers personalized post-graduation resources for your job search, including:

  • Personal consultation with a Graduate Advisor
  • Personalized interview tutorials and training
  • Individual resume and cover letter review, tips, and advice
  • Vouchers for the CMAA, CEHRS, and CBCS certification exams upon graduation (a $345 value)

These resources offer the personalized help you need after graduation to transition to the workplace. With this individualized help and attention, the majority of our graduates are hired within a few months of graduation.

Learn more about Career Step’s graduate support in this quick interview with several of our Graduate Advisors.

Your enrollment includes everything you will need to train for a successful career as a medical office manager. Your enrollment includes:

  • Access to expert-created curriculum
  • Complete ebook library
  • One-on-one help from student and technical support
  • Valuable graduate resources
  • Free certification exam voucher(s) upon graduation (depends on program of study)

We realize that one of the most important questions tied to education is how it will be paid for. Because this is such a big part of the decision of whether or not to go back to school, Career Step has designed several tuition assistance and payment options. Please visit our Tuition Assistance page for more information.

It takes 2-3 business days to process the application, depending on method of payment. Once the payment is processed you will be emailed your course login and password and can start training immediately. Additional course materials are shipped UPS Ground after the payment is processed. The average wait is about 7-10 days.